Putting the AP in hAPpy
የቻናል ዝርዝሮች
Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce fraud and regulatory fines. Great tips for the Accounts Payable and...
የቅርብ ጊዜ ክፍሎች
359 ክፍሎች
Episode 359: Vendor Is Not Registered in Their State? Here’s What To Do Next
If one of your vendor validations is checking with the State of your vendor but find that the vendor is not registered with the State of their address...
Episode 358: 3 Ways AI In Your Existing Automation Software Can Help The Vendor Team That You May Not Have Thought About
Many automation software platforms including email to invoicing have artificial intelligence embedded in them. You may not think that email or invoic...
Episode 357: The Riskiest Scams For This Age Group is Fake Jobs – How the BBB Recommends You Avoid Them
If you are in this age group (or not) and looking for a job…..
Keep listening.
Check out my website www.debrarrichardson.com if you need...
Episode 356: 5 Ways to Speed Up the Vendor Onboarding and Change Process
I asked ChatGPT what vendor onboarding professionals have been searching for in the past week – and one of the blaring results was how to onboard vend...
Episode 355: Before Allowing Non-Vendor Team Members to Make Confirmation Calls, Put These Steps in Place
Do you have a non-vendor team member performing the confirmation call? I don’t recommend that certain steps are put into place to reduce the potentia...
Episode 354: Tariffs May Affect Your Vendor Validations
Tariffs are here and many vendor team members may be busier than ever with how they have caused changes in the vendor process. There may be additiona...
Episode 353: Low-Cost But High-Impact Vendor Validation Step to Prevent Fraud
If you’re looking for a low-cost vendor validation step to deter fraud – I have one for you in today’s episode.
Keep listening.
Check ou...
Episode 352: Recurring Vendor Validations: Ensure Post-Onboarding Compliance – In 5 Steps
Validating vendor information and checking that they are not on any applicable sanction lists is a part of your vendor on-boarding process, but what a...
Episode 351: What To Do When Your Company Wants to Do Business With An Inactive Vendor
A vendor in your vendor master file is inactive – and for good reason, because the last time your company paid that vendor was four years ago. Now yo...
Episode 350: 3 Things I Learned From Attending the IRIS Working Group Meeting – And How You Can Attend the Next One
Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)? To find out three things I learned when I atte...
Episode 349: Is That Your Co-Worker or Colleague Contacting You On Social Media - Or Is It a Fraudster?
If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not?
Keep listening.
Check out my website www...
Episode 348: Converting Vendors From Check to ACH Payment? Five Do’s and One Big Don’t Before You Start
Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower. All great reasons to convert your check payment v...
Episode 347: Access Gone Wrong - 4 Times When Employees Exploited Their Access And Colluded With Fraudsters
Are you performing security audits, so you know who has access to your systems? Listen to today’s episode to for 4 scenarios when employees or contra...
Episode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This
After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting change for T...
Episode 345: What The IRS Just Announced About The FIRE System
Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday!
Keep listening.
Check out my website www.de...
Episode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won?
When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country. Here is what happened in a...
Episode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names?
There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or changing vendo...
Episode 342: Top 2 Reasons Vendors Reach Out to Me About You!
You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what...
Episode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud
The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process.
...
Episode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help
If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to talk frau...
Episode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources
Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan Better Bu...
Episode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File
Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same. What...
Episode 337: April 2025 Changes to the 1099-MISC and 1099-NEC
Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that bad th...
Episode 336: World Password Day’s Ultimate Advice for Maintaining Passwords
World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Allian...
Episode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud
Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the...
Episode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You)
Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you want t...
Episode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results
If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to hear what...
Episode 332: New Scam Alert – Beware of Inbound Snail Mail Scam
Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service.
Keep listening.
Episode 331: Vendor Validations Recommended for Compliance
Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor validati...
Episode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors
The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your vendor check...
Episode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process
We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent vendor reque...
Episode 328: Vendor Remittance Information = 3 Confirmation Calls
If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though, it may su...
Episode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking?
I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if not, what...
Episode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042
It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us vendors you d...
Episode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps
Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists are requi...
Episode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include
Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are issues w...
Episode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won?
A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the vendor. ...
Episode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate
I added two recommendations for vendor validations to add to your vendor setup and maintenance process. See which ones they are and where to validate...
Episode 321: One Critical Thing I Learned Testing the IRIS System
If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while creatin...
Episode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December
Welcome back. In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end.
Keep listening...